Find repetitive tasks to automate

List your recurring tasks and get a ranked shortlist of what to automate, template or delegate first, with the simplest tools to do it.

The prompt

Help me find tasks to automate in my [TYPE OF BUSINESS].

Tasks I do repeatedly (task, how often, minutes each time, tools involved):
[LIST]

Software I already use: [LIST]
My comfort with technology: [low / medium / high]
Monthly budget for new tools: [AMOUNT, or none]

Please:
1. Estimate the hours per month each task takes.
2. For each, recommend one: automate, use a template, batch it, delegate, or leave it as is.
3. For the automation candidates, suggest the simplest way to do it, starting with features in tools I already have, then low-cost no-code options.
4. Rank the top five by hours saved versus setup effort.
5. For the top one, give step-by-step setup instructions.
Flag anything where automating could annoy customers or create errors if it fails.

Replace every [BRACKETED] part with your own details before sending.

How to use it

Related prompts

• Build a library of saved replies

  Turn your most common customer emails into a set of reusable saved replies with placeholders, written in a consistent and friendly voice.

• Repurpose one piece of content for four platforms

  Turn one blog post, video, newsletter or customer story into native posts for Instagram, Facebook, LinkedIn and a short video script.

• Choose the KPIs to track every week

  Pick five to seven numbers that tell you whether your business is healthy, define each one clearly and set up a simple weekly scorecard.

• Compare vendor quotes side by side

  Paste several vendor quotes and get a fair side-by-side comparison of price, scope, terms and risks, plus questions to ask before you sign.

More Operations prompts