Turn a messy process into a standard operating procedure

Describe how a task gets done (even messily) and get a clear step-by-step SOP that someone new could follow without asking you questions.

The prompt

Turn my description of a process into a standard operating procedure (SOP).

Process name: [e.g. opening the shop, onboarding a new client, processing a return]
Who will use the SOP: [ROLE, experience level]
How I do it now, in my own words (rough is fine):
[DESCRIBE OR PASTE A VOICE-NOTE TRANSCRIPT]
Tools involved: [LIST]

Format:
1. Purpose (one sentence) and when to use it.
2. What you need before starting.
3. Numbered steps, one action per step, starting with a verb. Include where to click or what to say when it matters.
4. Quality checks: how to know each key step was done right.
5. Common mistakes and how to fix them.
6. When to escalate, and to whom.
Ask me up to five questions about any step that is unclear or missing before you finalize.

Replace every [BRACKETED] part with your own details before sending.

How to use it

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